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Notice on the Issuance of Guidance on Public Access to Sports Facilities in Public Schools in the Futian District (Trial Implementation)

2016-07-22

Shenzhen Futian District Education Bureau 

Futian Education No. 80 (2016)  

Notice on the Issuance of Guidance on Public Access to Sports Facilities in Public Schools in the Futian District (Trial Implementation) 

  All schools, District Institute of Education Science and All Administrative Offices of the Bureau,

  In order to make full use of existing sports facilities in schools, as well as to better fulfill the community’s ever-increasing need for physical fitness facilities, the district leaders have agreed to formulate the Guidance on Public Access to Sports Facilities in Public Schools in the Futian District (Trial Implementation). Now the document is published and issued for your compliance.

  Guidance on Public Access to Sports Facilities in Public Schools in the Futian District (Trial Implementation) 

  Chapter 1  General Principles

  1)In order to make full use of existing sports facilities in schools, as well as to better meet the community’s ever-increasing need for physical fitness facilities, this Guidance is formulated in accordance with the Regulations on National Fitness, Measures for the Implementation of Public Access to School Sports facilities in Guangdong Province, Regulations on Fitness Promotion to the General Public in Shenzhen Special Economic Zone and other regulations, and adapted to suit the local environment in this district.

  2)The sports facilities in these schools refer to the various kinds of indoor and outdoor stadiums and supporting facilities built and used by public schools at all levels for sports-related coaching, training, competitions and extracurricular activities.  This Guidance is applicable to sports facilities in both primary and secondary public schools in the Futian district. For other schools, if the school wants to allow the public to access their sports and stadium facilities, the school shall refer to this Guidance for implementation.

  3)The schools shall, in line with the conditions stated for public access, allow the public to access their sports facilities on the premise that such public access shall not interfere or interrupt normal teaching activities, training, competitions, extracurricular activities and other school-related events and activities.

  Chapter 2  Conditions for Public Access and Target Users

  4)Schools that have been equipped with certain sports facilities, and have maintained these facilities in good working conditions that fulfill the national technical qualifications and standards for such facilities shall allow the public to access these sports facilities. The district education administrative department shall verify if the school does fulfill the criteria for public access, and shall publish the list of qualified schools for the community’s information. The target users to which such school facilities will be made available for are mainly local residents and social groups located around the specific school.  Schools that fail to fulfill the conditions stated herein shall make improvements to the sports facilities such that these facilities shall meet the required standards within three months from the date of implementation of this Guidance.

  5)Boarding schools are exempted. Swimming pool and sports facilities for the exclusive use of students under the age of 14 years old are also not included within the scope of this Guidance.

  6)During the period when the schools’ sports facilities are opened to the public, the general public shall abide by the relevant provisions. The school reserves the right to refuse admission to any person when the person has committed any of the following acts:

  a)Failure to produce and register valid ID information as required by the school;

  b)Breached the relevant provisions thrice;

  c)Deliberately vandalized school facilities;

  d)Conducted criminal activities in the school, such as violating other people’s personal rights and property rights; 

  e)Getting drunk and committing other activities that made it impossible for others to use the sporting facilities to exercise.

  7)The school’s sports facilities shall be open to the public at the following times: 

  Normal Schooldays

   Secondary schools: Working day: 19:00 – 21:00

   Primary school: Working day: 18:00 – 20:00

   Weekends and holidays (for both primary and secondary schools): 8:00 – 12:00; 14:00 – 18:00

  During the winter and summer vacations, opening hours for public primary and secondary schools will be as follows: 8:00 – 12:00; 14:00 – 18:00

  8)Schools that allow the public to access their facilities shall post the notice of opening hours, type of facilities available for use and the school’s terms of use for the facilities at a prominent location near the school gate and on the relevant website. The school shall notify the public in advance if its sports facilities need to be closed temporarily.

  Chapter 3: Organization and Management 

  9)The district education administrative department is responsible for the coordination and supervision work regarding the public access to the schools’ sports facilities, and such work shall be included in the department’s annual work plan. The district finance administrative department is responsible to ensure that there are sufficient funds to support the implementation and execution. The district administrative department for recreational and sports activities is responsible for providing professional guidance. The district public security administrative department is responsible for maintaining the related social security work. The community sector is responsible for arranging and managing sports instructors, volunteers and staff, as well as for the safe operations of these facilities during the opening hours, and such duties shall be included in the annual work plan for the relevant community sector.

  10)Schools that are ready to allow the public to access their facilities shall conduct the work based on its actual operating environment, and the school concerned shall either manage such work by itself or engage the local community sector in joint management. If the school is managing such work by itself, this means that the school shall manage the opening hours and the sports facilities available for use to the public in accordance with its actual operating environment. Any person(s) shall be permitted to enter the school’s site to exercise as along as a valid student ID, ID card and other identification documents are available for inspection, and the person(s) did not commit any of the acts stipulated in Article 6 of Chapter 23 in this Guidance. Joint management with the community sector means that the school shall manage the opening hours and  the sports facilities available for use by the public by working together with the local community where the school is located. The school shall sign an agreement with the joint management untity, which shall clearly define both parties’ rights and obligations so as to alleviate the burden on the school’s management and bring about mutual benefits for all parties. 

  11)Schools that are ready to offer their facilities for public access and use shall report the name, address, service items and management method to the relevant district administrative departments for education, sports, finance and others for their record. 

  Chapter 4: Funds and Usage

  12)The funds for the maintenance and management of sports and stadium facilities will be disbursed by the district finance administrative department based on the costs and expenses incurred, where specific sums shall be allocated for specific items. Secondary schools shall receive financing equivalent to the standard CNY150, 000 per annum for each school, including CNY50, 000 for stadium facilities management, CNY50, 000 for cleaning fees and CNY50, 000 for facility maintenance. Primary schools shall receive financing equivalent to the standard CNY130, 000 per annum for each school, including CNY50, 000 for stadium facilities management, CNY50, 000 for cleaning fees and CNY30, 000 for facility maintenance.  The relevant district education administrative department shall supervise and inspect the school’s use of these special funds every year.

  13)Schools shall formulate the budget in a scientific and rational manner according to the specific funding standards. After the budget has been reported to the district education administrative department for review, the individual school can include its specific budget into its own annual department budget based on its standard procedures for financial budget reporting and revisions. 

  Chapter 5: Safety and Security

  14)The district education administrative department shall supervise and guide all schools where the sports facilities are ready for public access and use, and shall formulate the standardized Detailed Implementation Rules for Schools on Public Access to Sports Facilities according to the national, provincial and municipal provisions and requirements on the public access and use of such sports facilities in schools, as well as to formulate and improve the schools’ relevant provisions on safety and security, establish contingency plans for emergencies, prevent and promptly eliminate all sorts of security risks. In case of major infectious diseases and similar incidents, the sports facilities shall be modified or shut promptly so as to ensure public safety.  These schools shall be equipped with full-time (part-time) management staff to ensure that the public access and use is carried out securely, safely and orderly. 

  15)Schools that are ready for public access shall regularly inspect and maintain the sports facilities regularly to make sure that the facilities are in good conditions, so as to ensure the safety of the users. Meanwhile, the schools shall separate such public activity areas from the teaching areas, and notify the relevant parties on how the facilities should be used and other related matters that require the users’ attention at a prominent place within the sports facilities.

  16)The public shall be held responsible for the observance of public order when using the school sports facilities, and shall abide by the school management system, and consciously assist to maintain teaching, work and life activities in the school, take good care of school facilities and abide by the school’s management guidelines and rules.

  17)The district education bureau shall purchase the public liability insurance for these school sports facilities, and the insurance premium shall be paid for with the special funds from the district finance administrative bureau. Public users of these sports facilities are advised to purchase their own personal accident insurance. 

  Chapter 6: Legal Liabilities

  18)Any person who enters the school to make use of the sports facilities shall be held liable for the following:

  a)Any person found to have cause damage the school properties attributable to himself/herself shall be liable for all compensation and losses arising from such damages according to the  law. If the person is suspected of having committed a crime, he or she shall be investigated for criminal liabilities according to the law.

  b)Any person found to have cause injury to others or damage to other people’s properties attributable to himself/herself shall be liable for all compensation and losses arising from such injuries and damages according to the law. If the person is suspected of having committed a crime, he or she shall be investigated for criminal liabilities according to the law.

  c)Any person who has caused accidents due to his/her own poor physical condition shall bear the corresponding legal consequences.

  19)The general public is not allowed to use the school sports facilities to engage in any commercial or illegal activities, nor enter the school during the opening hours to conduct commercial or illegal activities.  Person(s) found to engage in illegal activities shall be asked to leave the school premises as soon as they are discovered, and such acts shall be reported to the relevant department if a crime is suspected. 

  20)If any school that fulfills the conditions for public access is found to refuse the public users the access to its facilities, or introduce unreasonable conditions that restrict the public use of such facilities, or conduct frequent temporary closures to the public or permanent shutdowns without any due and proper reason, the relevant person in charge shall be ordered by the district education bureau to make rectifications, and sanctions shall be imposed. If the staff responsible for the registration and opening of the facilities is found to have deliberately made things difficult for others, or refuses entry to qualified person(s) to the school, the school shall be ordered by the district education administrative bureau to correct those behaviors, and the relevant staff involved shall be given sanctions. If the conduct is considered severe, the relevant staff shall be dismissed according to regulations. 

  21)The general public have the right to report or complain to the school or the district education administrative department when they find that the relevant staff breach the above stipulations, the school or the district education administrative department shall deal with the matter according to rules.

  22)Any school found to dismantle the sports facilities without permission, or change the function and purpose of such sports facilities, or reduce its size arbitrarily shall be ordered by the district education administrative department to recover to the original condition by a specific time, otherwise the executive staff and the personnel directly in charge shall be given disciplinary sanctions.

  23)If any school that has failed the conditions for public access to its sporting facilities has been found to fail to improve the stadium and sports facilities within the period of time stipulated in this Guidance, the district education administrative department shall order the school to rectify by a specific time, otherwise the executive staff and the personnel directly in charge shall be given disciplinary sanctions.

  24)Any school found to utilize the special funds improperly shall be ordered by the district education administrative department to make rectifications, the executive staff and the personnel directly in charge shall be given disciplinary sanctions. If any crime has been committed, the case shall be handed over to the judicial authorities. 

  Chapter 7: Supplementary Articles

  25)The measures shall be implemented for one year from the date of promulgation. The measures shall be revised according to the implementation when they expire or subject to the revisions by the relevant state, provincial and municipal laws, regulations and policies.

  26)Schools that fulfill the conditions for public access shall make available their sports facilities for use by the public from the date of the promulgation of this Guidance. 

  27)The interpretation of the Futian District Education Administrative Department for this Guidance shall prevail.

  Publicity pattern: By application

  Cc: District Finance Bureau, the Treasury Payment Center, Meng Man

  Futian District Education Bureau Office Issued on 30 June 2016

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